Acumen/SPHERE seeks an administrative assistant as a member of its office operations team supporting a growing staff for two affiliated companies. Specific responsibilities will depend on the skills and experience of the individual, but will entail a mix of:



Responsibilities



Office Administration



?????? Respond to inquiries via telephone, correspondence, and email

?????? Send, sort, and distribute mail

?????? Photocopy, scan, and fax information

?????? Order and maintain office supplies

?????? Organize and maintain filing systems and databases such as employee and project information

?????? Schedule travel for researchers

?????? Assist researchers in various activities such as data entry, preparing reports, proposals, and presentations

?????? Trouble-shoot situations, with the responsibility for making appropriate - often quick - judgments, knowing when to forward questions and requests to other appropriate individuals

?????? Other general office duties as required



Human Resources Administration



?????? Assist in hiring including posting job descriptions, collecting resumes, setting up interview schedules, and sending out notifications

?????? Prepare new hire paperwork

?????? Manage employee benefits



Financial Administration



?????? Pay bills

?????? Prepare expense reports and entering them in the database

?????? Prepare invoices

?????? Track project budgets



Qualifications



?????? College degree preferred

?????? Experience with financial data desirable; meticulous attention to detail a necessity

?????? Proficient with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers

?????? Exceptional organizational skills and judgment, flexibility, and the ability to work independently with minimal supervision

?????? Must be self-motivated, a quick learner, have excellent interpersonal skills, and able to set priorities and meet administrative, accounting, and project deadlines



Salary: Competitive, commensurate with experience. Benefits provided. Part-time can be an option. We are committed to equal opportunity for all applicants.



The SPHERE Institute and Acumen LLC are affiliated nonprofit (501(c)(3)) and for-profit, nonpartisan policy research organizations that provide research and analysis on health and social policy in California, and the United States. Our offices are based in Burlingame, California.



Apply by sending a cover letter and resume addressed to Tressa Navalta via email to jobs@acumenllc.com.